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Accounts Payable Manager

Tampa Armature Works, Inc

This is a Full-time position in Riverview, DE posted August 24, 2021.

For 100 years, Tampa Armature Works, Inc. (TAW), an industrial equipment distribution and service company headquartered in Riverview, FL., has demonstrated its commitment to quality and reliability. We seek out and apply the latest technologies and best practices to provide our customers with products and services that are more dependable than our competitors.

One of the greatest strengths TAW exhibits is a highly skilled and dedicated workforce that routinely solves increasingly complex and dynamic problems. TAW strives to employ and advance the finest people to further our mission as a leader in innovative solutions to the power industry, and YOU are a part of that mission. Built on our Core Values: Accountability, Safety, Integrity, Quality, Innovation and TeamworkTAW takes pride in consistently creating a corporate culture with high employee morale.

Job Summary: Manages staff and processes within the accounts payable department. Ensures accurate and timely payment of invoices and expenses.

  • Manage activities in the accounts payable department to ensure timely and accurate payment of vendor invoices and expenses while maintaining adherence to corporate procedures and obligations.
  • Oversee all payment transactions such as ACH, wires, manual checks, etc.
  • Ensure three way matching of invoices and reconciliation of vendor monthly statements.
  • Ensure accuracy of coding to GL, expense reporting, and reconciliations.
  • Controls all allocations of payments and billings and verifies that they are directed to the appropriate cost centers.
  • Conduct payment audits to ensure payment transactions are properly recorded as well as identifying and implementing new cost-effective procedures.
  • Monitors cash flow reports and checks to ensure that all discounts are applied.
  • Develop weekly cash requirements projections and estimates for a rolling 13-week period.
  • Identify vendors, starting with the largest, that are good candidates to approach for extended terms. Working with Purchasing and/or Division Management, coordinate efforts to obtain extended terms.
  • Research, review and implement tools to automate vendors or processes which would allow the minimization of manual efforts.
  • Develop the capabilities of the department to allow for substantial growth in the business with no additions to headcount.
  • Coordinate with Managers of all Divisions and locations to ensure timely and accurate approval and forwarding of invoices and vendor communications. Proactively set expectations with Managers as to how and when invoices must be approved and sent to Accounts Payable.
  • Ensures vendor W-9 forms are complete, data is entered accurately and prepares 1099s for all vendors.
  • Prepare and review vendor payment proposals.
  • Ensure resolution of vendor invoice disputes in a timely manner.
  • Partner with other departments to ensure smooth resolution of payments.
  • Maintain good working relationships with vendors to resolve vendor payment and other issues.
  • Maintain, or create new as appropriate, weekly, monthly, and annual reporting on status of accounts payable activities and results.
  • Maintain, revise, and establish new accounts payable procedures. Provide training to other departments as is necessary to ensure broad understanding of the importance of knowing and following established guidelines.
  • Assist with special projects as assigned.
  • Adhere to all company policies.
  • All other duties as assigned. 

Education, Skills & Knowledge

  • BA degree in Accounting preferred and five years related experience; or equivalent combination of education and experience.
  • Proven management experience in attracting, retaining, and developing top accounts payable talent.
  • Ability to perform at a high level in a multi-branch, high volume environment.
  • Good knowledge of accounting principles and procedures.
  • Solid customer service and problem-solving skills.
  • Has strong written, communication, interpersonal, and influence skills.
  • Intermediate to advanced skills in MS Office and accounting software programs. 

Beyond Pay

At TAW, we look for the best and brightest. To make that possible, we are proud to offer a quality and competitive benefits package. We believe our benefits package is more than just a paycheck and is an important part of your total compensation. Flexibility is important; therefore, our benefits plans allow you to choose what’s right for you and your family. You have the ability to make decisions based on your personal situation. We are pleased to offer the following benefits:

TAW Offers:

  • Medical Insurance
  • Vision Insurance
  • Health Savings Account
  • Flexible Spending Accounts
  • 401(k) Investment Plan
  • Life Insurance
  • Disability
  • Paid Vacation, Personal Days & Holidays
  • Tuition Reimbursement
  • Safety Shoe & Safety Glasses Reimbursement

TAW and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

TAW is a Drug Free Workplace and an Equal Opportunity Employer including disabled and Veterans.

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