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Administrative Assistant / Front Desk

Atlantic Shores

This is a Full-time position in Millsboro, DE posted November 23, 2021.

Atlantic Shores Rehabilitation & Health Center in Millsboro, DE is seeking a full-time Administrative Assistant/ Front Desk position.

We are a 181 bed Long Term Care facility and looking for caring, passionate people to join our team!

Purpose of Your Job Position

The primary purpose of your position is to provide administrative assistance to the Administration.

Duties and Responsibilities
Provide administrative assistance to the Administrative staff.

(Not restricted to the Administrator)
Act as directed by the Administrator in providing support and communication between the Administrator’s office and other departments within the Facility.
Perform general administrative duties as required or directed, in support of the administrative functions of all departments within the Facility.
Perform temporary or long-term assignments to various departments within the Facility as required by the Administrator.
Assist the Administrator in planning, developing, organizing, implementing, and directing the day-to-day functions of the Facility, its programs and activities.
Assist department directors in the development and use of written departmental policies and procedures
Schedule meeting with outside agencies, including governmental agencies and third party payors.
Maintain an adequate liaison with families and residents.
Maintain a productive working relationship with the medical profession and other health related facilities and organizations.
Coordinate the Facility’s services and activities with department directors, as necessary.
Process and deliver mail to and for the Administrator and other executives, as necessary.
Prepare and process correspondence for the Administrator and department directors, as necessary.
Answer telephones and determine nature of call and direct caller to appropriate individual or department.
Greet visitors and direct to appropriate office and/or resident rooms.
Give directions and information to visitors, guests, residents, sales representatives, etc.
Ensure guests and visitors abide by existing rules and refuse admission to persons, as directed.
Assist with administrative duties as directed.

(Includes typing, filing, posting accounts, etc.)
Ensure that adequate supplies and equipment are available to meet the day-to-day operational needs of the Facility and residents
Review billings and report delinquencies to the Administrator.
Must possess a high school diploma or GED.
College and/or secretarial training program are desirable.
Must have, as a minimum, three (3) years administrative/secretarial experience.
Ability to type and use general office equipment is required.
Ability to read, write, speak, and understand the English language.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
Must be able to read and interpret financial records, reports, etc.
Must be knowledgeable of computer systems, system applications, and other office equipment.
This position is full-time and is eligible for medical, dental, vision, AFLAC options, and Paid Time Off.

Come join our team today!

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